HoursServed helps service clubs and districts run meetings, organize service, prepare reports, onboard officers, and grow members with less chasing, fewer logins, and clearer follow-through.
Built to work for service clubs in Canada, the US, the UK, and Australia.
support@hoursserved.com
Top 3 HoursServed benefits
Send attendance requests by email and let members respond Yes or No from any device without downloading an app or remembering a password.
Import upcoming Google Calendar events into HoursServed as drafts, review them before activation, and give attendees a one-click Add to Google Calendar option.
Automated Lion Portal uploads are coming soon, subject to written approval from Lions Clubs International
Every workflow in the platform is designed to help officers and members complete the work behind the work — attendance, service records, meeting follow-up, officer handoffs, volunteer growth, and reporting — so more time and energy goes back to serving the community.
Make common club admin tasks easier to complete correctly the first time.
Keep meetings, projects, and officer transitions from stalling the club.
Turn volunteers, guests, and new members into long-term contributors.
Every feature exists to reduce admin load, improve follow-through, and help your club serve with more excellence.
See the exact workflow: from the email they receive to the attendance recorded.
The email they receive
After they click yes
In your admin dashboard
Officer dashboard with activity and reporting at a glance
Built for the people who keep your organization organized, responsive, and running on time.
HoursServed is made for the people behind the scenes who keep everything moving—sending sign-ups, tracking attendance, collecting service hours, organizing shared costs, and following up with members. By reducing admin time, it helps your leaders and coordinators spend less time chasing details and more time serving people.
Manage meeting sign-ups, attendance records, reminders, and follow-up from one place—without relying on paper lists or spreadsheets.
Track dues, guest counts, shared event costs, and payment-related details in a clearer, more organized workflow.
Get better visibility into participation, reporting, and follow-through without taking on more day-to-day admin work.
Keep sign-ups, responses, participation, and service-hour collection simple for members, volunteers, and ministry teams.
Run recurring meetings, service projects, and special events with less back-and-forth, fewer missed details, and less manual cleanup afterward.
Get consolidated participation and service-hour data from clubs across your district — ready for district reporting without chasing down secretaries.
Designed for the people on the front line of administration in volunteer-led organizations.
HoursServed adapts its language, templates, and workflows to fit the way your organization operates, so the people handling administration can spend less time managing process and more time supporting the people they serve.
Built for Club Secretaries, Treasurers, Presidents, Service Chairs, and Event Chairs who manage meetings, attendance, service reporting, and shared club costs.
For District Governors, district secretaries, and leadership teams who need better visibility, less admin friction, and more reporting consistency across clubs.
Helpful for Church Administrators, Ministry Leaders, Volunteer Coordinators, Treasurers, and Board Chairs who organize participation, service activity, and event-related details.
A fit for Program Coordinators, Volunteer Managers, Administrators, Treasurers, and Board Leaders who need a simpler way to keep people and reporting organized.
Useful for Council Chairs, Secretaries, Treasurers, Volunteer Coordinators, and Event Leads managing meetings, school events, and volunteer participation.
Designed for Board Chairs, Secretaries, Treasurers, Committee Leads, and Administrators who want smoother meeting coordination, cleaner records, and less manual follow-up.
Set up in minutes. Your members need zero training.
Enter title, date, duration, and commute time. Hours are frozen at creation — no retroactive changes. Add shifts with role-based capacity for complex events.
Shift-based events let members and external volunteers claim roles. Standard meetings send automatic Attendance Request emails to the full roster.
YES confirms attendance and records service hours, commute time, and a timestamped audit record instantly. Admins can manually adjust any attendance record.
Your officers get clear oversight. Your members get a simple email. Everyone gets less admin work.
Members confirm attendance from their email — no account required, no app to download, no passwords to forget.
Hours are frozen at event creation. Every response is timestamped. Officers can lock any month to finalize totals.
Built around how clubs and volunteer groups actually operate — recurring meetings, interclub coordination, monthly reporting.
See how HoursServed compares to the tools service clubs and districts already use or consider.
Service activity preparation and reporting
Officer onboarding and continuity
Volunteer and member follow-up
District support visibility
Meeting and service administration with less friction
If your club is still chasing attendance, rebuilding service records, losing momentum during officer changeover, or letting good volunteers slip away, HoursServed was built to help.
Built for service clubs and districts that want less admin friction and better follow-through.