Most service clubs lose hours every month chasing RSVPs, manually recording attendance, and trying to remember who signed up for which shift. HoursServed replaces that entire workflow with a single, connected system — from scheduling to service hours — so your officers spend their time serving, not administering.
Top 3 HoursServed benefits
Send attendance requests by email and let members respond Yes or No from any device without downloading an app or remembering a password.
Import upcoming Google Calendar events into HoursServed as drafts, review them before activation, and give attendees a one-click Add to Google Calendar option.
Automated Lion Portal uploads are coming soon, subject to written approval from Lions Clubs International
The RSVP Problem — Solved
The single biggest time drain for club secretaries is chasing RSVPs. Texts, phone calls, Facebook messages, reply-all email threads — none of it produces a clean attendance record. HoursServed replaces all of that with a frictionless one-tap flow.
Create a meeting, set the date and location, and send the invite to your full member list in under two minutes. No mail merge, no BCC list, no formatting required.
Members receive a clean email with two buttons. They tap once. Their response is recorded. No portal to log into, no app to download, no account to create.
Your attendance register updates in real time as responses come in. See who's confirmed, who's declined, and who hasn't responded — all from one screen.
A reminder email goes out automatically 48 hours before the meeting — targeting members who haven't responded yet. No manual follow-up required.
HoursServed
hello@hoursserved.com
📅 Tuesday, May 6 · 6:30 PM
📍 Markham Village Community Centre
Hi Sarah — please let us know if you'll be joining us. One tap is all it takes.
No login required · Tap once · Done
Event Operations
Service events need more than an RSVP. They need defined shifts, capacity limits, and a live view of who is covering what. The Event Operations Board gives you exactly that.
Setup
7:00 – 9:00 AM
Morning Service
9:00 AM – 12:00 PM
Afternoon Service
12:00 – 3:00 PM
Cleanup
3:00 – 5:00 PM
Live coverage · Updates as volunteers sign up
Create as many shifts as your event needs. Set start/end times and a maximum headcount per shift. The system prevents overbooking automatically.
Volunteers receive an email showing available shifts and their remaining capacity. They tap to claim their slot — no login, no portal, no friction.
See every shift, its capacity, and current fill rate in real time. Spot gaps before the event and send a targeted reminder to members who haven't signed up yet.
Non-member volunteers can receive shift invites, sign up, and have their hours tracked on a separate community roster — without being added to your official member roll.
Hours That Log Themselves
The moment a member confirms attendance or claims a shift, their service hours are recorded. No paper logs. No spreadsheet entry after the fact. No hours lost because someone forgot to write them down.
Confirmed meeting attendance automatically logs hours based on the meeting duration set when the event was created.
Shift signups log hours equal to the shift duration. Officers can adjust post-event for early departures or extended service.
Officers can add or correct hours after any event — including for members who participated but didn't sign up in advance.
Hours flow into
Service Dashboard
Real-time totals by category
Hours flow into
Monthly Reports
Auto-generated for officer approval
Hours flow into
Lion Portal Export
One-click Lions-ready CSV
Retention Intelligence
Member attrition rarely happens all at once. It happens one missed meeting at a time. HoursServed tracks attendance patterns and surfaces at-risk members automatically — so your retention coordinator can act early.
HoursServed automatically flags members who have not attended in two or more consecutive months. Your retention coordinator receives an alert so they can reach out before the member mentally resigns.
View attendance rates by member, by meeting, and by month. Identify seasonal patterns, compare year-over-year, and spot which event types drive the highest turnout.
Surface your most active members — by hours served, events attended, and shifts completed. Recognition is a powerful retention tool, and the data is already there.
See your club's overall participation rate at a glance — what percentage of your membership attended each meeting, and how that trend is moving over time.
Robert T.
Missed 3 meetings · Last: Jan 14
Linda M.
Missed 2 meetings · Last: Feb 11
David K.
Missed 2 meetings · Last: Feb 11
Auto-flagged · Updated after every meeting
End-to-End
Every step from creating a meeting to submitting your Lions service report happens inside one workflow — no spreadsheets, no manual data entry, no information lost between steps.
Schedule
Create meeting or event with date, location, and shifts
Invite
One-click invite sent to full member list via email
RSVP / Signup
Members respond in one tap — no login required
Hours Logged
Service hours recorded automatically from every response
Report Ready
Data flows into dashboard, monthly report, and Lion Portal export
Before & After
Common Questions
When you schedule a meeting, HoursServed sends each member a single email with two buttons: "Yes, I'll be there" and "No, I can't make it." Members click once — no login, no portal, no app download required. Their response is recorded instantly and your attendance register updates in real time.
Meetings are recurring club gatherings (monthly dinner meetings, board meetings, committee meetings) with RSVP-based attendance. Events are service activities or fundraisers with defined shifts, volunteer slots, and capacity limits. Both feed into your service hours and reporting automatically.
Yes. For any event, you can define multiple shifts (e.g., Setup 8am–10am, Service 10am–2pm, Cleanup 2pm–4pm), set capacity per shift, and send a shift-signup email to your member list. Volunteers claim their slot in one tap. The Event Operations Board shows live coverage so you know exactly where you are short-staffed.
Yes. Every confirmed RSVP and every shift signup logs hours automatically based on the event duration and shift times. Officers can correct or add hours after the event — including for members who forgot to sign up in advance. All hours flow directly into your service dashboard and reporting.
Yes. HoursServed maintains a separate community volunteer roster alongside your member list. Non-member volunteers can receive shift invites, sign up, and have their hours tracked — without being added to your official member roll.
HoursServed automatically flags members who have not attended in multiple consecutive months. Your retention coordinator receives an alert so they can reach out before a member quietly drifts away. Early outreach is far more effective than trying to re-engage someone who has already mentally resigned.
Yes. Automated reminder emails go out 48 hours before each meeting or event. For events with open shift slots, a second reminder targets members who have not yet signed up, prompting them to claim a shift before capacity fills.
See how HoursServed turns meeting and event management from a weekly admin burden into a five-minute task.