Meetings. Events. Service Hours. Interclub Payments —
organized, automated, and running in minutes.
Also built for churches, community groups & parent organizations
Top 3 HoursServed benefits
Send attendance requests by email and let members respond Yes or No from any device without downloading an app or remembering a password.
Import upcoming Google Calendar events into HoursServed as drafts, review them before activation, and give attendees a one-click Add to Google Calendar option.
Automated Lion Portal uploads are coming soon, subject to written approval from Lions Clubs International
The Member Experience
See the exact workflow — from the email they receive to the moment attendance is recorded.
One email. Event details, service hours, commute time — and two buttons. That's the entire interface.
Attendance recorded. Hours logged. A clean confirmation — and a way to change their mind. Last click wins.
No app download. No account creation. No confusion. Members follow a secure one-time link in the email — every response is timestamped, attributed, and immediately visible in your officer dashboard.
Everything you need
From RSVP to final report — no spreadsheets, no chasing, no chaos.
One email goes out. Members tap Yes or No. Attendance is recorded automatically — no login required, no manual tallying, no phone calls.
Automated nudges go out to non-responders so nothing falls through the cracks before meeting night.
Create an event, define shifts, and send invitations. Volunteers choose their slot, get their confirmation, and show up — no spreadsheet hand-off, no confusion about who signed up for what.
The Event Operations Board gives your committee real-time shift coverage at a glance, with gap alerts before the event starts.
Attendance at events logs hours automatically. Officers can add, edit, or correct service hours for any member — even after the event — using the Corrections Queue.
Every change is attributed, dated, and visible to the officer on duty. Month-lock protects approved reports from accidental edits.
Your member roster lives in HoursServed. Import from a spreadsheet, or invite directly. Each member gets a personal Member Dashboard to see their own attendance and hours.
Volunteers who aren't members — community helpers, Leo youth, guest participants — are tracked separately through the Volunteer module, keeping your member data clean.
When clubs share costs — venue splits, joint event expenses, inter-district hosting — HoursServed tracks who owes what and sends dues requests by email. No money changes hands through the platform.
Members pay their own way, your books stay clean, and the audit trail takes care of itself.
Monthly reports are auto-generated at month-end and distributed to officers by email. Require approval before distribution — or let it run automatically. Everything exports cleanly.
Lions clubs get a dedicated LCI Portal CSV export formatted exactly for Lions Clubs International reporting requirements.
What's included
Members click Yes or No. No login. No portal. Attendance recorded the moment they respond. That's the whole flow.
Define your event shifts, set capacity, and email the invite. Volunteers claim their slot in one tap. The Event Operations Board shows your coverage live.
Every confirmed RSVP and shift signup logs hours automatically. Officers can correct or add hours after the event — even for members who forgot to sign up in advance.
Import your member list, manage active rosters, and track community volunteers separately. Every member gets their own personal dashboard view.
Send dues requests, track acknowledgments, and keep a clean audit trail for joint events and shared costs — without touching anyone's money.
Reports auto-generate at month-end and wait for officer approval before distribution. Or run fully automated — your choice.
District governors and Zone Chairs see all club reporting progress in one view. Spot gaps before month-end. Club Detail pages for drill-down.
Generate a perfectly formatted Lions Clubs International CSV in one click — ready to paste directly into Lion Portal with zero reformatting required.
HoursServed flags members who haven't attended in multiple months so your retention coordinator can reach out before they slip away quietly.
Post-Event Flexibility
Real clubs are messy. Members show up who didn't RSVP. Volunteers log extra time. Someone's signup didn't go through. HoursServed handles all of it — after the fact, without touching the clean data.
Everyone who confirmed attendance has their hours recorded automatically at event end.
Officers see members with zero hours, partial credits, or flagged discrepancies — and can correct them individually.
Every manual edit shows who changed it and when — a full audit trail for your records.
Once a month is locked after reporting, no changes can be made without an officer override — protecting your submitted numbers.
District Tools
Zone Chairs and District Governors get a dedicated view across all clubs — not just their own.
All clubs in your district. Attendance, hours, and reporting status at a glance — without calling secretaries.
See which clubs are up to date, which are lagging, and which haven't filed — before the deadline lands.
Drill into any club for member-level reporting, event history, and hours breakdowns. No access request needed.
Download CSV or PDF exports across any date range — formatted for LCI portal submission or your own records.
Is this right for your club?
Multiple District 105
Serving Lions clubs across the UK. GBP billing, Lion Portal reporting, and the same no-login member experience your secretary needs.
Multiple District 201
Supporting Lions clubs across Australia — one of the largest Lions structures in the world. AUD billing, Lion Portal-ready downloadable reporting, and no-login RSVPs that actually get responses.
Start free. No credit card. Set up in minutes and see why clubs across Canada, the US, UK, and Australia chose HoursServed over spreadsheets and patchwork tools.